Ben Scholz has farmed in Northeast Texas for more than 40 years, partly on his own land but also on a significant number of leased acres. It’s a common practice, he says, for farmers to add to their own farmland to achieve “an economy of scale,” and the most affordable way to do that is by leasing acreage.

Competition with neighboring farms has always been a part of the equation. “When a farmer retires, several farmers may try to pick up those acres,” he says from his shop/office in Lavon, Texas. “We all accept that possibility.”

Scholz farms in a rapidly-growing area, near enough to Dallas to be part of the urban sprawl that imposes itself into the countryside, transforming once fertile farmland into new subdivisions, shopping malls and golf courses.

“I’ve leased a lot of land over the years,” Scholz says, “as do many farmers in just about any region of the country. I’ve also lost a lot of leases. Most of those were lost because of development. I haven’t had many ‘leased out from under me.’”

There is often something of “a gentleman’s agreement,” among farmers, a certain respect and code of conduct which implies that they don’t try to pull leases from their neighbors. Recently, that security a farmer could count on to continue leasing property—if it isn’t developed and if he produces good crops and treats the land well—has become less certain.

“We’ve seen some unique changes in land leasing,” Scholz says. Recent upticks in commodity prices, coupled with several fairly good growing cycles in the Northeast Texas region, have brought in outsiders—some individuals and some corporations—looking for opportunities to cash in on hot commodity markets. And they bid up lease rates.

“In farming communities near a metro area, we’re already dealing with a shrinking land mass,” Scholz says. “We’ve been dealing with that for years.” But competitors from outside the region—some with ties to land development—put an even greater strain on available farm acreage.

 

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For that reason, Scholz says local farmers should pay more attention to how they treat leased acreage and, perhaps even more importantly, how they communicate with their landlords. He concedes that landlords have every right to lease to whomever they want and if someone from outside the community offers a significantly higher rate, a landlord is likely to be tempted to take it.

That’s where communication comes in, he says. Keeping landlords informed about improvements farmers make to the property may be a key to keeping the lease. Production history and conservation efforts are important points and should be part of the routine communication effort.

Some companies may use the leased farmland as nothing more than a tax dodge and will do little to protect the resource. “That’s one advantage a landlord has in leasing locally,” he says.

One deficiency Scholz sees in past leases is that he has not included “a right of first refusal or first right to lease,” clause—a means of at least having an opportunity to re-lease land that some other entity may have tried to bid on.

He also prefers to stick with cash lease agreements because those are simpler for both lessee and lessor. “This close to metro areas, fields tend to be small and keeping up with specific field yields, input costs and then co-mingling production becomes quite complex.”

Marketing is also simpler with a cash lease. With a share lease, determining the best time to sell may be problematic as a landlord may prefer to move the crop just after harvest but the best time for the producer may be later in the season or early the next year. Cash flow needs vary, Scholz says.

“I have lost leases because of marketing differences. It is rare to hit the market peak; I’ve done that once, after Chernoble, when I expected wheat prices to peak.”

He follows a marketing system using a bar chart to track price trends. “I try to stay in the top third of the chart,” he says. Landlords may not understand the fluctuations of markets and with share lease agreements may want to take on more of the sales responsibility.

Scholz says leasing farmland in rapidly growing communities comes with the possibility of losing acreage to development. That can mean being rooted out of a field during the growing season, after seed is in the ground and much of the production cost invested in the crop.

That’s covered in the lease. “We include a pre-determined amount that will be reimbursed,” he says. The formula includes the average production history and a “realistic price for the commodity.” If the crop is destroyed shortly after planting, he follows a formula that would allow him to recoup costs. If it’s later in the season, reimbursement amount changes and as it gets close to harvest, reimbursement would be full crop value.

The key, he says, is to work closely with the landlord and make certain it’s spelled out precisely in the lease.

“Get it in writing,” Scholz says. “A handshake is no longer adequate.”